Automate inventory reconciliation
Inventory reconciliation confirms that your recorded inventory quantities and values match physical counts and goods receipt records. Discrepancies — shrinkage, unrecorded receipts, data entry errors — need to be identified and resolved before your accounts are accurate. Rima automates this entirely. Send your inventory ledger and count data via Slack or email and get back a completed, audit-ready Excel reconciliation.
How it works
01
Send your inventory ledger and count records
Drop your inventory ledger, physical count sheets, and goods receipt records into your Rima Slack channel or email them directly. Exports from any inventory or ERP system accepted.
02
Rima matches counts and flags variances
Rima matches your recorded inventory balances against physical counts and goods receipts, flags quantity and value variances, and identifies unrecorded receipts or discrepancies.
03
Review your completed inventory reconciliation in Excel
Rima delivers the finished reconciliation in Excel — matched items, variances, and a full audit trail — ready for sign-off and inventory adjustments.
What Rima handles
Every aspect of inventory reconciliation, automated
Physical count to ledger matching
Match physical count quantities against recorded inventory ledger balances.
Goods receipt reconciliation
Reconcile purchase order receipts against inventory ledger additions.
Quantity and value variance reporting
Surface and quantify every variance between physical and recorded inventory.
Multi-location reconciliation
Reconcile inventory across multiple warehouses or locations in a single request.
Shrinkage and write-off identification
Flag unexplained inventory reductions for investigation.
Inventory valuation reconciliation
Verify inventory valuation in your ledger against cost records and receipts.
What you get
Fully managed. Always audit-ready.
3-hour SLA
Every inventory reconciliation is completed within 3 hours, 24/7.
Full audit trail
Every variance is documented with its source for audit purposes.
Your Excel template
Results land in your existing template — no reformatting required.
No setup required
Rima deploys and manages the agent — you just send your files.
FAQ
Common questions about inventory reconciliation automation
What is inventory reconciliation?
Inventory reconciliation is the process of matching physical inventory counts and purchase order receipts against your inventory ledger to confirm that recorded quantities and values are accurate. Discrepancies can indicate shrinkage, data entry errors, unrecorded receipts, or valuation issues.
How does Rima automate inventory reconciliation?
You send your inventory ledger, physical count sheets, and goods receipt records to Rima via Slack or email. Rima matches recorded inventory against physical counts and PO receipts, flags discrepancies, and delivers a completed reconciliation in your Excel template.
Can Rima handle multiple warehouses or locations?
Yes. Rima can process inventory reconciliations across multiple warehouses, storage locations, or cost centres in a single request, with per-location breakdowns in the output.
What causes inventory reconciliation discrepancies?
Common causes include unrecorded receipts, shrinkage or theft, data entry errors, unit of measure mismatches, and timing differences between physical counts and system updates. Rima flags each discrepancy with the relevant context.
How long does inventory reconciliation take with Rima?
Rima completes every inventory reconciliation within a 3-hour SLA, 24 hours a day, 7 days a week.
Part of Reconciliation
Inventory reconciliation is one of many reconciliation types Rima automates.
Ready to automate your inventory reconciliation?
Send your inventory ledger and count data to Rima and get back a completed, audit-ready Excel reconciliation.